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Job ID Date Posted Location
1902FX 08/07/2019 Maidenhead
Work Location Job Type Contract Type
Maidenhead Office (Star House) Professional Full-time
Hours Per Week Shift Pattern Closing Date
37.5 Standard 06/09/2019

We have big ambitions.
 

Ambitions that see us want to grow and become one of the

nation's best-loved brands.
 
Sound interesting? That's just the start.


The Procurement and Contract Management Team enables this ambition by supporting our business scope, procure, and manage a broad range of strategic agreements with external parties.

 

We are looking for a PA to be an active and trusted member of our procurement team. You will support our team mission to create an engaged, high performance culture, that delivers our business objectives and is universally recognised by our stakeholders as a team of professionals that demonstrate outstanding leadership in both task and behaviours by providing proactive and comprehensive support to the Director of Procurement and Contract Management, Procurement SLT and the wider team.


Are you in?


The role reports into the Director of Procurement and Contract Management. You will be an active and trusted member of our procurement team providing professional, proactive and comprehensive support to the Director of Procurement and Contract Management, Procurement senior leadership team and the wider team.  


  • First point of contact for the Director and team, taking ownership of requests and communications and actioning them in a timely and appropriate manner
  • Monitoring and filtering the Director’s emails (i.e. red flagging; extracting actions/prompting a response and maintaining an eye on deadlines when required during periods of absence)
  • Proactive and efficient diary management for the Director and assisting Procurement SLT with scheduling individual team meetings and 1:1’s
  • Maintaining meeting cadence to assist Procurement SLT schedule and plan effective leadership and team meetings ensuring all relevant meeting documents are available prior to the meeting; attendee coordination and attending meetings as required to capture actions and meeting notes
  • Preparing and editing documents, presentations and communications to a high standard
  • Team administrative support including managing people matters (annual leave/sickness; expense/timesheet approvals); keeping team information up to date (org charts/contact lists); assisting Director manage PO/Bank approvals, processing expense claims; assisting with team resourcing, meeting room bookings; supporting the Contract Administrator to arrange timely execution, electronic filing and archiving of contract documents; troubleshooting general departmental difficulties; managing travel arrangements (i.e. booking flights/hotels and VISA requirements) where required
  • Setting up new starters (and work experience candidates when required) with the appropriate onboarding requirements to ensure a seamless and welcoming experience and management of leavers to ensure that all exit requirements are completed, and company assets returned
  • Working collaboratively with the LCRA (Legal, Commercial & Regulatory Affairs) PA’s to ensure seamless support and encourage engagement to facilitate a high performing LCRA SLT and Department
  • Working effectively and developing and maintaining cross-functional relationships with other PA’s and different business functions to contribute to the smooth running of the Business
  • Taking on different projects/ad-hoc duties from time to time including supporting wider leadership team meetings; scheduling internal and external events/offsites; working with LCRA Operations to maintain and update the Procurement Intranet site 

  • Extensive demonstrated experience working as a PA to a Director in a fast-paced environment (experience working in a procurement or legal team is preferred)
  • Strong proficiency in all Microsoft Office 365 applications, including: Word, Excel, PowerPoint, SharePoint and Microsoft Teams. Willingness to learn and adopt new systems and champion best practice use of IT systems
  • Excellent time management and organisational skills with ability to manage a varied workload and work effectively under time critical and demanding quality constraints
  • Ability to quickly build understanding of our business and company strategy in order to effectively identify priorities
  • Understanding of the sensitive nature of the function’s work and maintaining strict confidentiality at all times
  • Excellent administrative skills. An organised, logical and methodical approach with a focus on attention to detail and accuracy
  • Strong verbal and written communication and interpersonal skills with ability to engage others
  • Ability to work collaboratively and establish and maintain excellent working relationships with internal and external stakeholders at all levels
  • Proactive and self-motivated with ability to take initiative to make decisions as and when required and confidence to be assertive
  • Professional with an enthusiastic and fun outlook, curious and flexible personality, and a willingness to keep learning and developing  

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